Import Management System Guidelines for Restricted IT Hardware

The Government of India has introduced updated guidelines for the Import Management System (IMS) for restricted IT hardware, including laptops, tablets, all-in-one personal computers, ultra-small form factor computers, and servers under HSN 8471. These guidelines, issued by the Directorate General of Foreign Trade (DGFT) under Policy Circular No. 08/2025-26, are applicable for the calendar year 2026. This blog provides a detailed overview of the procedure and key points for importers to ensure compliance.

Background

The import of IT hardware under HSN 8471 was classified as ‘Restricted’ through DGFT Notifications No. 23/2023, 26/2023, and 38/2023. To streamline the process, the DGFT implemented the Import Management System (IMS) for restricted IT hardware in 2025, as outlined in Policy Circular No. 09/2024-25. The updated procedure for 2026 continues to build on this framework.

Key Guidelines for Import Management System (IMS) – 2026

Application Process Importers must apply for Import Authorization through the DGFT website. The application portal will be open from 22nd December 2025 to 15th December 2026. This ensures a streamlined and transparent process for obtaining necessary permissions.
Authorization Validity Any Import Authorization issued under IMS will remain valid until 31st December 2026, providing importers with sufficient time to complete their transactions.
Multiple Applications Importers are allowed to submit multiple applications within the year, offering flexibility to meet their business needs.
Amendments to Authorization If amendments are required during the validity period of the Authorization, importers can submit their requests directly on the DGFT website.
Mid-Term Review The Ministry of Electronics and Information Technology (MeitY) may conduct a mid-term review to provide updated inputs on IMS to DGFT, ensuring the system remains aligned with policy requirements.
Policy Modifications DGFT reserves the right to amend, modify, suspend, or withdraw the procedures at any time based on policy requirements or government directives.

Why This Matters

The restriction on IT hardware imports aims to promote domestic manufacturing and reduce dependency on foreign imports, aligning with the Government of India’s vision for self-reliance under the “Make in India” initiative. The IMS ensures a structured and transparent process for importers while allowing the government to monitor and regulate imports effectively.

How to Apply for Import Authorization To apply for Import Authorization, follow these steps:

Visit the DGFT website.
Navigate to the Import Management System section.
Submit your application within the specified timeline (22nd December 2025 to 15th December 2026).
For amendments, use the same portal during the validity period of your Authorization.

Conclusion

The updated Import Management System for restricted IT hardware in 2026 reflects the Government of India’s commitment to fostering domestic production while maintaining a streamlined import process. Importers are encouraged to familiarize themselves with the guidelines and ensure timely compliance to avoid disruptions in their operations.

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Source: DGFT

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